Institute Coordinator
The Kavli Institute for Cosmology, Cambridge (KICC), affiliated with the Department of Physics, the Institute of Astronomy (IoA) and the Department of Applied Mathematics and Theoretical Physics (DAMTP), seeks to appoint an enthusiastic and highly organised Institute Coordinator. This is an exciting opportunity to join a vibrant scientific community and play a key role in the coordination of the Institute's academic and administrative activities.
The successful candidate will support the Director of KICC and oversee the smooth operation of the Institute's internal processes. You will be responsible for coordinating a diverse portfolio of activities including the administration of funding calls, recruitment of postdoctoral fellows, visitor programmes, scientific events, financial processes, and internal and external communications. You will also act as the first point-of-contact for KICC and provide a professional PA service to the Director.
This is a dynamic role requiring strong communication, organisational and interpersonal skills, the ability to manage competing priorities, and experience of working with minimal supervision. You will be liaising regularly with academic staff, visiting scientists, University departments, and external partners, and must be confident in building effective working relationships at all levels. Applicants should be educated to degree level, or have equivalent practical experience, and be proficient in the use of standard IT applications including Microsoft Office. Experience in event or project coordination and financial or HR processes would be an advantage.
Why Join Us?
At the University of Cambridge, we offer a rewarding and supportive work environment with:
- Generous Leave: 36 days annually (including bank holidays, pro rata for part-time staff).
- Career Development: Access to University training and annual development reviews.
- Work-Life Balance: Hybrid working and a collaborative, inclusive culture.
- Family-Friendly Policies: Extensive parental leave, workplace nurseries, and childcare support.
- Financial Security: Competitive pay with annual increases and a generous pension scheme.
- Exclusive Perks: Travel benefits and discounts at over 2,000 retailers.
- Join a world-class institution committed to research, innovation, and your personal growth.
Informal enquiries about the role may be directed to the IoA Departmental Administrator via departmental.administrator@ast.cam.ac.uk.
If you have any questions regarding the application process, please contact HR@ast.cam.ac.uk.
While the role is ideally suited to being filled on a full-time basis, we are open to considering part-time or job share arrangements, with a minimum of 0.8 FTE.
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
Closing Date: Thursday, 24 July 2025 at 23:59 BST
Please note, should we receive a high volume of applications for this vacancy, we reserve the right to close the advert earlier than the stated closing date. Conversely, we may also extend the closing date if necessary to ensure a robust and inclusive recruitment process.
Interview Date: Week commencing 11 August 2025
Please ensure that you outline how you match the criteria for the post and why you are applying for this role on the online application form.
Please include details of your referees, including email address and phone number, one of which must be your most recent line manager.
Please quote reference LG46508 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.