University of Cambridge

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2x Executive Assistant, Pro-Vice-Chancellors' Office


We have an exciting opportunity for two highly experienced and professional Executive Assistant's to join the executive support team. The first position supports the (Senior) Pro-Vice-Chancellor for Enterprise and Business Relations and the second supports the Pro-Vice-Chancellor for Education. You will also work closely with the other Pro-Vice-Chancellors, the Registrary, and the Academic Secretary, and be an integral member of the wider Executive Assistant team.

Joining a great team of Executive Assistant's, providing a high-level executive and administrative support service, you will be required to manage the working day of the Pro-Vice-Chancellor, using your initiative and judgement to anticipate their needs, and to ensure the smooth operation of the day to day activities of a busy office. You will have first class organisational and administrative skills as well as the ability to manage and prioritise a demanding workload, both for yourself and for those that you support.

Working with the Operations Manager (Governance and Compliance), the Executive Assistants' Team Leader, and others members of the Vice-Chancellor's Office, the Pro-Vice-Chancellors' Office, and the Governance and Compliance Division, you will be expected to participate in developing processes within the team, and initiating discussion for improvements in working practices. Effective interaction as a team member will be essential.

You will need to be educated to degree level or have relevant equivalent experience, and will possess excellent secretarial skills including word processing, drafting correspondence, and diary management. You must be highly competent in using the Microsoft Office suite e.g. Word, Outlook, and Excel and in a hybrid working environment, have a reasonable understanding of technology associated with this. The highest level of professionalism, discretion and diplomacy are required, along with excellent interpersonal and communication skills.

Further information about the role is available via the link below.

Your application should set out how you meet the criteria listed in the person profile (the skills and experience required for the role) along with relevant examples. Candidates will be shortlisted based upon these criteria.

The University of Cambridge is committed to supporting our staff to thrive both professionally and personally. We aim to support a good work/life balance, whilst retaining the positive aspects of our unique in-person environment and culture. Elements of this role are suitable for hybrid working, where staff can split their time between in-person collaboration and remote working. Most of our team work in a hybrid fashion, with an average of 2-3 days per week being office based (pro rata for part-time staff). The frequency and pattern of the remote elements of the role can be discussed with the recruiting manager.

The closing date for applications is Monday 5 June 2023.

Interviews will be held on Wednesday 14 or Thursday 15 June 2023.

We welcome applications from individuals who wish to be considered for flexible working or part-time working arrangements.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

For an informal conversation about the role, please contact Victoria Hall, Senior Executive Assistant / Team Leader on Victoria.Hall@admin.cam.ac.uk or if you have any queries about the recruitment process, please contact Rachel Green, HR Lead Business Partner on Rachel.Green@admin.cam.ac.uk.

Please quote reference AJ36532 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Further information

Apply online