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Cambridge Graphene Centre (CGC) Executive Assistant


The mission of the Cambridge Graphene Centre (CGC) is to investigate the science and technology of graphene and related materials. This engineering innovation centre allows partners to meet, and effectively establish joint industrial-academic activities to promote innovative and adventurous research with an emphasis on applications. The CGC also hosts the EPSRC Centre for Doctoral Training (CDT) in Graphene Technology. This aims to develop people able to stimulate the sustainability of engineering research and commercialisation of graphene and related materials across a variety of sectors.

The CGC is a very busy and dynamic environment and we are seeking an experienced PA/EA to join the team and provide an executive support service to the CGC Director, Deputy Director and COO and Senior Administrators. You will be managing a very complex diary to ensure the efficient and effective management of the time and work of the CGC. In addition to this, you will be processing up to 500 complex emails/phone calls on a daily basis and taking all follow-up actions, setting up a wide range of internal and external meetings both in Cambridge and elsewhere, manage the schedule of meetings, planning and managing the overall working day to ensure an appropriate balance of meetings, manage all meeting follow up activity. The role holder will be instrumental in ensuring the effective operation of the daily schedule of all personnel and students in the CGC and CDT, as well as updating databases, and scheduling personnel recruitment. The role holder will co-ordinate and plan the CGC events, meetings, workshops, seminars and relative finances, and organise and prepare the agendas and minutes. This will be done in person or by delegating responsibilities to the most appropriate CGC/CDT staff members.

You will be educated to degree level/ have equivalent level of practical experience and a wealth and depth of experience of working as an Executive PA in a highly dynamic environment and managing an online diary system with hundreds of conflicting requirements requiring prioritisation. You will be an effective communicator and have the ability to interact with a wide range of people. You will have advanced IT skills with proven experience in the use of excel, database and data sharing software, Word, PowerPoint, Outlook, web page management, and similar systems.

Fixed-term: The funds for this post are available for 2 years in the first instance.

Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

If you have any questions about the application process, please contact the HR Office (hr-office@eng.cam.ac.uk, +44 (0) 1223 332615).

Informal enquiries can be made to Professor Andrea C. Ferrari (acf26@eng.cam.ac.uk)

Please quote reference NM21366 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Further information

Apply online