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Student Conference on Conservation Science: Conference Administrator (Part Time, Fixed Term)


We are looking for a Part-time Conference Administrator for the Student Conference on Conservation Science (SCCS) to help coordinate the conference and administer the SCCS internship programme. The SCCS is an exceptionally successful series of annual conferences, now in its 20th year and replicated in five other countries, aimed at students actively engaged in conservation science worldwide (see www.sccs-cam.org). SCCS has a bursary and internship programme to support students from developing and eastern European countries.

The position, funded by Arcadia until October 2021, but with plans to seek renewal in the long-term, would start on 25 March 2019, with interviews taking place on 25 January 2019. The position is a part-time role, with the administrator working an average of 20 hours a week. However, a degree of flexibility is required, as the workload varies throughout the year. The administrator will be a member of the Department of Zoology, University of Cambridge and based in the David Attenborough Building, Downing Street, Cambridge.

Duties and Responsibilities

The post-holder will work with the conference organisers to:

1) Coordinate the annual Student Conference on Conservation Science (SCCS) This includes disseminating adverts for the conference and handling applications, maintaining a contacts database and keeping accurate records of all correspondence, and organising international travel and accommodation for conference bursary and grant holders and plenary speakers. The post-holder will help coordinate the conference itself, which involves managing volunteers, booking conference facilities, and arranging refreshments, social events, poster boards etc. The post-holder will also maintain financial spreadsheets to track and report spending and collect conference fees and other payments from paying delegates. The post-holder will also ensure the website is up to date.

2) Coordinate the SCCS Internship Programme This includes liaising with host organisations (including NGOs, universities, and conservation agencies) to ensure they are aware of their role and advising them where necessary, arranging month-long internships for successful applicants and assisting them with logistics, accommodation and travel. The post-holder will keep proper and full accounts of expenditure for the conference and prepare statements of expenditure for annual reports.

Required skills and desirable experience for the position

Essential:

  • Education to A level standard with appropriate experience;
  • Good communication and interpersonal skills;
  • Excellent organisation and clerical skills;
  • Experience of spreadsheet and database packages;
  • Knowledge of book-keeping and tracking budgets;
  • Ability to use own initiative and judgment;
  • Ability to work independently as well as part of a team;
  • Adaptable, diplomatic and able to work well with people at all levels and from diverse backgrounds.

Desirable:

  • An interest in conservation or education.

Fixed-term: The funds for this post are available until 31 October 2021, but with plans to seek renewal in the long-term

To apply online for this vacancy, please click on the 'Apply' button below. This will route you to the University's Web Recruitment System, where you will need to register an account (if you have not already) and log in before completing the online application form.

Please quote reference PF17518 on your application and in any correspondence about this vacancy.

The University values diversity and is committed to equality of opportunity.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Further information

Apply online