University of Cambridge

Job Opportunities


Executive Assistant

The proposed Improvement Research Institute (IRI) seeks to appoint an Executive Assistant.

The proposed IRI will, subject to confirmation of funding by the Health Foundation, have a remit to advance research into how to improve quality and safety of patient care. Through collaborative partnerships across the UK and internationally, the Institute's mission is to create an enabling infrastructure for the NHS to become the world's largest producer of systematic learning about how to improve healthcare, and to establish improvement research as a leading academic field.

The post-holder will act as a transition manager to support the Deputy Director to set up the Institute and to ensure the successful development and delivery of the Institute. The role encompasses four major strands of work. First, the Executive Assistant will project manage the physical and operational set-up of the proposed Institute. They will oversee the refurbishment of new offices and manage the relocation of Institute staff into the new space. The role-holder will also set up and implement relevant operational procedures for the Institute, ensuring that robust finance, governance, HR and contracting processes are in place. They will support the recruitment of new Institute staff and set-up and oversee the on-boarding process for new employees. Second, they will be responsible for the planning and execution of the high-profile launch of the proposed Institute, which will take place in early December. Third, the Executive Assistant will coordinate the administrative and financial management of the Deputy Director's Office until permanent staff have been recruited. Finally, the role-holder will design and set-up procedures to ensure timely and high quality reporting to the Health Foundation.

To ensure success in this role, the post holder must have the ability and nuance to liaise with senior members of the University, the NHS and national and international organisations. There will also be regular liaison with the Departmental Business and Operations Manager and with senior personnel in the Clinical School. In the Deputy Director's absence, the post holder is required to make executive decisions on administrative matters.

Candidates must have a degree level education or equivalent experience (a proven track record of relevant high-level PA, administration or research coordination experience), with at least GCSE English and Mathematics (or equivalent qualifications). You will have excellent organisational skills, the ability to work on your own initiative, prioritise work, maintain accuracy, work to tight deadlines and be experienced in the management of multiple email accounts and the use of a networked system. Accurate and numerate with the ability to understand accounting and budgeting information and apply University financial regulations are also essential.

To apply online for this vacancy, please click on the 'Apply' button below. This will route you to the University's Web Recruitment System, where you will need to register an account (if you have not already) and log in before completing the online application form.

The funding supporting the post is available for nine months (April to December 2017).

For an informal discussion about the post please contact Rebecca Simmons by e-mail (

Location Cambridge Institute of Public Health, Forvie Site, Robinson Way, Cambridge Biomedical Campus, Cambridge CB2 0SR (approx 2 miles south of city centre)

Interview Date: 6 April 2017

Please quote reference RH11721 on your application and in any correspondence about this vacancy.

The University values diversity and is committed to equality of opportunity.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Further information

Apply online